Thursday, 21 October 2010

Formal Letter / Email

First Paragraph

“I am writing this letter……”

Recommendation Letter
…in support of Andy’s nomination for the role of head prefect


…at your request to …..
  • nominate a student for the role of ….
  • recommend an ideal location for the school’s Annual Dinner and Dance
  • recommend how funds should be spent



Enquiry
…to enquire if we can visit your factory as part of our Learning Journey.

Complaint
…to complain about the service of your staff.
…to complain about a defective watch that I bought at your store.



Making choices / Comparing outcomes
  1. The ………. is certainly worth considering as …
  2. Having considered the merits and demerits of all three proposals, the ………. proposal is still the most feasible and plausible.
  3. Despite the few minor drawbacks / shortcomings / limitations, the ……….. proposal is still worth considering because …
  4. True, the ……….. proposal has a few limitations / constraints, but they are far outweighed by the numerous advantages / benefits / merits.
  5. Undeniably, the other two options have their merits / benefits / strengths, but they do have some serious drawbacks. The ………….. proposal, however, is...
  6. This ………….. idea / proposal far surpasses the others in terms of …



Expressing a view
  1. I am of the opinion / view that…
  2. My view / opinion is that…
  3. I hold the view / opinion that
  4. I am all for…



Expressing disagreement / disapproval
  1. I disagree with the view that…
  2. I am inclined to reject…




Middle Paragraphs

Paragraph Starters
  • To begin with, …
  • Also, …
  • Added to this, …
  • To top it all, …



Closing Paragraphs

“Taking everything into account, I am confident that …”
  • Singapore Zoo is the best option for our year-end school outing.
  • Andy is the most suitable candidate for the role of Head Prefect
  • getting new computers for our school is the best way to spend the funds.
  • the route detailed above is the most appropriate for our outing at the Kranji Reservoir.


“In closing, it is with sincere conviction that…”
  • I enthusiastically propose Singapore Zoo as the venue for our year-end school outing.
  • I strongly recommend Andy to be the Head Prefect.
  • I unreservedly recommend getting new computers for our school.
  • I highly recommend taking the route suggested for our outing at the Kranji Reservoir.



“I look forward to…”
  • better service.
  • your reply.
  • your decision.